🧾 Expenses & Overhead Tracking

To know your true "Net Profit," you need to track more than just your product costs—you need to track your daily operations. The Expenses module in Vaaniz allows you to log everything from staff salaries to your daily tea, automatically deducting these costs from your cash and bank ledgers.

To access this screen, tap the Expenses tab or navigate to it from your main dashboard.

1. The Expense Dashboard

When you open the screen, you are greeted with your Expense Dashboard.

• Total This Month (Red Card): A real-time calculation of exactly how much money has left your business in the current month.
• Expense History: A chronological timeline of all your expenses, showing the category, date, payment method, and any notes you left.

2. Logging a New Expense

Did you just pay the shop rent or give a worker an advance? Log it instantly.

1. Tap the floating "+" button at the bottom right of the screen.
2. Amount: Enter the exact amount spent.
3. Date: Vaaniz defaults to today, but you can change it to log a past expense.
4. Category: Tap to select the type of expense. Vaaniz organizes your spending into neat buckets for your accounting reports:
   • Salaries
   • Shop Rent
   • Maintenance & Tools
   • Manufacturing
   • Electricity / Utility Bills
   • Transport & Delivery
   • Tea / Refreshment
   • Business Loan EMI
   • Other

3. Smart Payment Modes & Ledger Sync

Vaaniz ensures that your physical wallets and digital ledgers always match your real-world spending.

When logging an expense, you must select the Payment Mode:

• Cash: If you took money out of the physical register to pay for the expense, select Cash. Vaaniz will automatically deduct this amount from your "Cash in Hand" ledger.
• Bank Transfer: If you paid via UPI, Cheque, or Business Debit Card, select Bank Transfer. Vaaniz will ask you to select the specific Bank Account used, and it will instantly deduct the funds from that account's balance.

(Optional) You can also add a Description (e.g., "Paid repair guy for fixing the AC") to help you remember the expense later.

4. Deleting an Expense & Restoring Funds

If you made a typo or entered an expense twice, deleting it is safe and mathematically accurate.

1. Long-Press on any expense card in the list.
2. A warning will appear asking to confirm the deletion.
3. Tap Delete & Restore.

✨ The Magic of Vaaniz: When you delete an expense, Vaaniz doesn't just erase the record. It literally takes the money from that deleted expense and "Restores" it back into your Cash in Hand or Bank Account balance, keeping your accounting perfectly flawless!