🏦 Cash & Bank Ledgers

Running a business means money is constantly moving in multiple directions. The Cash & Bank module in Vaaniz is your dedicated financial hub. It acts as an automated bookkeeper, ensuring that your physical cash drawer and digital bank accounts perfectly match your sales data.

To access this screen, navigate to the Settings menu and tap Cash & Bank Ledgers.

1. Managing "Cash in Hand"

Your "Cash in Hand" balance represents the actual physical cash sitting in your shop's cash register right now.

• Automated Updates: Every time you ring up a sale on the Billing screen and select "CASH" as the payment method, this number automatically goes up.
• Manual Adjustments: Did the owner take cash out for personal use? Did you use cash to buy shop supplies?
  1. Tap the Adjust Cash button.
  2. Enter the amount.
  3. Choose whether you are Adding (+) or Removing (-) cash.
  4. Enter a reason (e.g., "Owner Withdrawal", "Deposited to ATM", "Bought tea for staff").
  5. Tap Save to instantly update your physical register balance.

2. Tracking Bank Accounts

Stop logging into multiple banking apps to check your balances. You can track all your business accounts directly inside Vaaniz.

Adding a New Bank Account

1. Tap the + Add Bank button.
2. Enter the Bank Name (e.g., HDFC, Chase).
3. Enter the Account Number and Routing/IFSC Code (optional, for your own reference).
4. Enter the Opening Balance (the amount currently sitting in that real bank account).
5. Tap Save.

💡 Pro Tip: Now, whenever you collect a payment in the POS or Orders screen using UPI, Card, or Bank Transfer, Vaaniz will ask you which bank account the money went into and update this balance automatically!

3. Cheque Clearance & Bounces

If a customer pays you via Cheque, the money doesn't instantly appear in your bank account. Vaaniz handles this transition perfectly.

When you log a Cheque payment in the Billing or Orders tab, it gets sent to the Pending Cheques section on this screen.

• Clearing a Cheque: Once the cheque successfully clears in your real bank account, come to this screen and tap Mark Cleared. Vaaniz will officially move the funds into your selected Bank Ledger.
• Bounced Cheques: If the cheque bounces, tap Mark Bounced. Vaaniz is smart enough to reverse the payment on the original customer invoice, changing the bill status back to "UNPAID/DUE" so you know to collect the debt!

4. Automated Bank Sync (SMS Alerts)

(Advanced Feature) Vaaniz can automatically update your Bank Ledgers without you lifting a finger by reading your bank's transaction SMS alerts.

1. Tap the Bank Alerts & Auto-Sync switch to ON.
2. Follow the on-screen instructions to set up an SMS Forwarding rule on your phone.
3. You will configure your phone to silently forward bank alerts to the secure Vaaniz phone number (e.g., +1415...).
4. Our servers will instantly read the text message (e.g., "Credited Rs 500"), find your shop's database, and automatically update your Bank Balance in real-time!